Data Loss Prevention

Prevent the unauthorized exposure of sensitive information.

Identify and monitor sensitive items across below platforms,

  • Microsoft 365 services: Teams, Exchange, SharePoint, and OneDrive accounts.
  • Office applications: Word, Excel, and PowerPoint.
  • Endpoints: Windows 10, Windows 11, and macOS (latest three versions).
  • Non-Microsoft cloud appson-premises file shares, and on-premises SharePoint.
  • Power BI.

For Microsoft 365 Business Standard and Business Premium : Need Office 365 data loss prevention add-on (add to Exchange Online Plan 1).

Benefits of a DLP solution,

  • Classify and monitor sensitive data
  • Detect and block suspicious activity
  • Automate data classification
  • Maintain regulatory compliance
  • Monitor data access and usage
  • Improve visibility and control

Best practices,

  • Identify and classify sensitive data. To protect your data, you need to know what you’ve got. Use your DLP policy to identify sensitive data and label it accordingly.
  • Use data encryption. Encrypt data that is at rest or in transit so unauthorized users won’t be able to view file content even if they gain access to its location.
  • Secure your systems. A network is only as secure as its weakest entry point. Limit access to employees who need it to do their jobs.
  • Implement DLP in phases. Know your business priorities and establish a pilot test. Allow your organization to grow into the solution and all it has to offer.
  • Implement a patch management strategy. Test all patches for your infrastructure to ensure there are no vulnerabilities being introduced into your organization.
  • Allocate roles. Establish roles and responsibilities to clarify who is accountable for data security.
  • Automate. Manual DLP processes are limited in scope and can’t scale to meet the future needs of your organization.
  • Use anomaly detection. Machine learning and behavioral analytics can be used to identify abnormal behavior that could result in a data leak.
  • Educate stakeholders. A DLP policy isn’t enough to prevent intentional or accidental incidents; stakeholders and users must know their role in protecting your organization’s data.
  • Establish metrics. Tracking metrics—like the number of incidents and time-to-response—will help determine the effectiveness of your DLP strategy.

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